How to Design a Word Print Template

Before you begin, please review the Print Template Overview to understand the basics of print templates.

Accessing the Print Template Designer

Application administrators can go to the form edit page, then click [More Settings] > [Print Template] > [Create Template] to create a Word print template.

When creating a Word print template for the first time, you'll need to use field codes for each record field. Paste these codes into the Word file to auto-populate data during printing.

Step 1: Start to Design

Step 2: Understand the Field Code Reference Table

The reference table includes the following:

Field Name: The name of the field in the worksheet.
Field Code: A formatted code based on the field name used to identify the field. Paste this code into the Word template to populate the corresponding data.
Field ID/Field Alias: Serves the same purpose as the field code, but more precise and unique. If duplicate field codes exist, use the Field ID or alias instead.

Step 3: Design Your Word Template

warning

We recommend editing the template using Microsoft Word. Templates created in WPS may encounter formatting issues during printing.

You can download a sample template (pre-filled with field codes in a basic layout) and modify it, or use your own existing Word file.

The following is a pre-designed Word template. You just need to paste the field codes into the appropriate cells.

To print in this format, paste the corresponding field codes into the desired cells. Below is an example of how to insert codes for fields in the current worksheet and related worksheets.

First, draw a table where:

The first row represents column headers.
The second row contains the corresponding field codes.

Important

For subforms or related worksheets, the table must be created in a separate standalone table block. Embedding them in other table cells may prevent data population or render conditional hiding ineffective.